AI can help streamline everyday work across higher education by supporting communication, organization, planning, documentation, and administrative tasks. These examples demonstrate how AI can reduce repetitive work, improve efficiency, and support day-to-day operations across the university.

Each use case includes a starter prompt that can be adapted and used with approved AI tools available to the UH community.

Use these starter prompts with university-approved AI tools while signed in with your CougarNet credentials to help ensure institutional security and data protection standards are maintained.

Meeting Summaries & Action Items

Turn meeting notes, transcripts, or recordings into concise summaries with action items, deadlines, and follow-up tasks.

Starter Prompt:
Summarize the following meeting notes into key discussion points, action items, assigned owners, and next steps. Format the output for easy sharing with [UH department name].

Email Drafting & Communication Support

Draft professional emails, announcements, and responses for students, faculty, staff, or campus partners.

Starter Prompt:
Draft a professional email to students explaining an upcoming change in campus services. Use a clear, approachable tone appropriate for an audience of college students.

Policy & Procedure Simplification

Translate lengthy university policies or technical documentation into plain-language summaries.

Starter Prompt:
Summarize this policy into a concise overview for faculty and staff. Highlight the most important changes, deadlines, and responsibilities in plain language.

Event Planning Assistance

Support planning for campus events, workshops, orientations, or departmental meetings.

Starter Prompt:
Create a planning checklist and timeline for a university workshop with approximately 100 attendees, including communication, logistics, technology, and follow-up tasks.

Spreadsheet Formula & Data Support

Generate formulas, explain spreadsheet functions, and assist with organizing institutional data.

Starter Prompt:
Explain how to create a spreadsheet formula that identifies duplicate entries and generates a summary count by department.

Presentation Development

Create outlines, talking points, and structure for presentations, training sessions, or campus briefings.

Starter Prompt:
Create a presentation outline for a campus training session on [topic]. Include suggested slide topics and speaker notes.

Process Documentation

Draft step-by-step guides, onboarding documentation, or workflow instructions.

Starter Prompt:
Create a step-by-step guide for new staff explaining how to submit a [university service] support request and follow up on ticket status.

Scheduling & Agenda Creation

Develop meeting agendas, workshop schedules, or project timelines.

Starter Prompt:
Create a detailed agenda for a two-hour strategic planning meeting focused on [topic] initiatives.

FAQ Generation

Transform repetitive support questions into organized FAQs for campus websites or knowledge bases.

Starter Prompt:
Generate a student-facing FAQ based on the following list of recurring [topic] questions. Group related questions into categories.

Campus Communication Support

Draft newsletters, updates, and announcements tailored to different campus audiences.

Starter Prompt:
Draft a concise university newsletter update promoting new [topic] resources available to students, faculty, and staff.