Please note that effective August 31, 2026, the form has been replaced by an external
form on Sugar Land's Ad Astra website. Please update any links or bookmarks that point
to this page.
To request space at the University of Houston Sugar Land Campus, please submit the
request via the new Ad Astra form linked below.
While the new form collects the same information, the format and order has changed.
The below walkthrough guides clients through the request process.
Form Walkthrough
Press the login button to access the form. If you have not created an account, go
through the prompted steps.
Review all important instructions regarding the ORD policy, permit information, and
guidelines for external organizations.
Provide answers for all the required General Questions (required questions end with
a red asterisk). These questions help us ensure we can adequately review and process
your request.
Once complete, click the “Build your Request” button at the top to continue the process.
Provide a concise yet descriptive title to identify your event request. Also provide
an event description that helps us understand the nature of your request, pick an
applicable Event Category, and provide an estimated attendance. Incomplete or vague
information will delay the review process.
Enter the start and end dates for your event as well as the start and end times.
Please note that when selecting multiple dates the time frame will remain the same
for every date. For events with different times on different dates, submit separate
requests.
First filter campus (Sugar Land or Katy campus), then select the desired space.
Click the + icon to add the space to your reservation request. Click on a space to view available
layouts and photos.
If you need IT assistance, tables, or chairs, click “Add a Resource”. Similar to a
room, click the + icon to add the resource to your request.
Specify the quantity needed. The system will display the resource's real-time availability.
Scroll up and click the “Finish Event” button.
Review your selections to ensure accuracy. Then click the “Finalize Request” button
at the top.
Provide any additional notes or instructions for the events team (e.g., "We would
like the tables placed in the middle of the Rotunda area").
Upload any promotional flyers or images associated with your event.
Review the request details.
Click “Submit Request” to complete your reservation.
Need Help?
If you encounter any issues during the submission process, please reach out to the
campus events team for assistance.
