OFFICE OF BUSINESS OPERATIONS
Supporting the College Through Strategic Financial Leadership & Administrative Excellence
The Office of Business Operations provides administrative leadership, operational support, and financial oversight for the Kathrine G. McGovern College of the Arts. The office works collaboratively with faculty, staff, and university partners to support the college's mission while ensuring compliance with university policies and procedures.
ACE ANZALDUA
Department Business Administrator
Blaffer Art Gallery | School of Art
HECTOR ABERCROMBIE
Department Business Administrator
School of Theatre & Dance
PEPPER CANADA
Department Business Administrator
Moores School of Music | SOH Band
NATASHIA ROBINSON
Sr. Department Business Administrator
Dean's Office | CAA | CWMCA | Public Art
The Business Operations team manages and supports all financial, budgetary, payroll, and administrative activities within the College of the Arts.
- Travel Policies | University of Houston
- Concur
- International Travel Export Control Assessment Form
- Foreign Travel Statement
- Moving and Relocation Expenses | UH Policies | University of Houston
- Motor Vehicle Request (MVR) Form
- The MVR, or Motor Vehicle Request form, must be completed by all individuals who wish to drive any EAS owned vehicles. No employee, student, or volunteer is permitted to operate a vehicle on university business until authorization has been approved.
- Refer to CoTA Travel Policy located in the Resource Hub for KGMCA specific information regarding travel.
- MAPP Policies - 04 Procurement | UH Policies | University of Houston
- Procurement Thresholds
- Spot Purchases: $0 - $14,999.99
- Informal Solicitation: $15,000 - $24,999.99
- Formal Solicitation: $25,000 and above
- Request for Proposal (RFP)
- Request for Qualifications (RFQ)
- Request for Offer (RFO)
- Invitation to Bid (ITB)
- Official Tax Documents | University of Houston
- Note: The tax documents are used by UHS employees to obtain exemption from paying Texas sales tax and Texas hotel occupancy tax for UH business.
- Reimbursements
- Request for approval for refreshments/meals involving UH employees only.
- Requests for reimbursement, including all required documentation, must be submitted to the department business office no later than 60 days after the date of the purchase.
- Refer to KGMCA Reimbursement Guide, Alcohol Policy and Travel Policy located in the Resource Hub for policy information
- Contracts are required for all services provided to the University. Services include work or duties performed by business entities or individuals. All contracts must be fully executed and approved before any services begin.
- Office of Contract Administration | University of Houston System
- Faculty Engagement and Development (FED) is a faculty-driven, administratively supported organization that provides high-quality programming and resources to support the continual professional development and successful career progression of faculty members.
- The Provost’s Travel Fund is designed to provide the University of Houston's tenured and tenure-track faculty members and librarians with opportunities that enhance their research and scholarship while increasing the visibility of the institution by supporting travel to present their peer-reviewed research findings or creative activity at professional meetings with a national or international audience.
- The Global Faculty Development Fund (GFDF) was established to further faculty involvement in the globalization process of the university. This Provost initiative will increase both the assortment and quality of UH’s global programs by helping faculty to defray the costs of engaging in innovative global activities.
- Annual Solicitations
- The office of Annual Giving must review and approve the design, copy and timing of any mass solicitations, including direct mail, email, telephone (including text), web, social media or any other multimedia campaign.
- All college/unit FY solicitation planning (galas, luncheons, special events) must be included in the Business Planning process.
- Ex. TMF, HSF, Friends of Moores Luncheon, Friends of giving pages
- All solicitation lists, whether for mail, email, or phone contact, must be requested through Mary Coleman.
- To ensure that all solicitations use the most accurate and up-to-date data, a new data request must be submitted for each new solicitation. Lists expire after 30 days and must not be reused.
- Donations
- When donors wish to give gifts to the college of the Arts or a particular school or program, there are several ways to go about sending in payment.
- Check: Please make check payable to University of Houston, if you are wanting the gift for a particular department, activity, program – please make a note of it in the memo line of the check or include a short note with your check.
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- Checks can be mailed to me directly to:
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- University of Houston
College of the Arts, Dean’s Office
Bert F. Winston Building
Attn: Mary Coleman
3700 Cullen Blvd. Room E128
Houston, TX 77204-4039
- University of Houston
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- You can also mail your check or payment to:
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- University of Houston
Gift Processing & Records
P.O. Box 867
Houston, TX 77001-0867
- University of Houston
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- You can also mail your check or payment to:
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- Credit Card: If you wish to pay with a credit card, please call Mary Coleman at (713) 743-8578 and I will take down your information.
- Donor Advised Fund: Wire, ACH and Securities: Please see transfer instructions – please include the donor’s name and we request that notification is sent to Mary Coleman via email or phone call.
INTERNAL RESOURCES
The KGMCA Resource Hub is your central location for internal policies, procedures, forms, templates, and frequently used links. Whether you're looking for operational guidance or department resources, you'll find the latest information in one place.